Anticipated Start Date: Immediately
Reports to: Registrar
Department: Academic
Classification: Full-Time
Job Summary: Assistant Registrar will play a crucial role in supporting the registrar's office
in managing student records, academic schedules, and other administrative tasks. This
position requires a strong commitment to accuracy, excellent communication skills,
and the ability to collaborate effectively with various stakeholders within the institution.
Primary Responsibilities:
1. Student Records Management:
- Maintain accurate and up-to-date student records in compliance with institutional
policies and regulatory requirements.
- Process student registrations, withdrawals, and other related transactions.
- Ensure the confidentiality and security of student information.
2. Academic Scheduling:
- Assist in coordinating and implementing academic schedules, including class assignments,
room allocations, and exam schedules.
- Collaborate with academic departments to resolve scheduling conflicts and ensure
optimal use of resources.
3. Enrollment Support:
- Provide support to students during the enrollment process, addressing inquiries
and guiding them through registration procedures.
- Collaborate with academic advisors to ensure students are on track with their
academic requirements.
4. Data Analysis and Reporting:
- Compile and analyze data related to student enrollment, retention, and academic
performance.
- Generate regular reports for internal and external stakeholders.
5. Collaboration:
- Work closely with other administrative departments, faculty, and staff to streamline
processes and improve overall efficiency.
- Collaborate with IT teams to ensure the functionality and integration of student
information systems.
6. Policy and Assessment Compliance:
- Stay informed about changes in academic policies, regulations, assessment and
accreditation requirements.
- Assist in the development and implementation of policies related to student records
and academic administration.
- Assist in the maintaining and collecting institutional assessment.
7. Customer Service:
- Provide excellent customer service to students, faculty, and staff, addressing
inquiries and concerns in a timely and professional manner.
8. Training and Development:
- Conduct training sessions for staff and faculty on registration procedures, academic
policies, and the use of relevant systems.
9. Teaching:
- A qualified candidate will also teach up to 6 hours annually at the discretion
of the Head Registrar and the Provost.
Qualifications:
- Masters degree in a relevant field.
- Previous experience in academic administration or registrar's office preferred.
- Strong organizational and time-management skills.
- Excellent attention to detail and accuracy.
- Effective communication and interpersonal skills.
- Proficiency in relevant computer applications and student information systems.
- Knowledge of academic policies and regulations.
- Ability to adapt to changing priorities and work collaboratively in a fast-paced
environment.
Application Process: Please submit the following documents to Jared Leinen at jaleinen@york.edu.
- Resume
- Three or more appropriate references who may be contacted
- Statement of Faith